Administrative Assistant at Pathways of California in Pico Rivera, CA

๐Ÿ“Œ Pico Rivera ๐Ÿท๏ธ Other ๐Ÿ•‘ 2021-05-10
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Administrative Assistant II Bilingual Spanish - 1211294 - CA

Welcome to Pathways of California's career website!
If you are passionate about helping others and enthusiastic about your future, we want you to join our team!
Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care.
We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based services and offer a dynamic employment experience!
Pathways offers competitive salaries and benefits, comprehensive on-boarding and job training, a supportive learning environment, ongoing education in the use of evidence-based, promising practices and much more!
We are well-known in the field and have been a preferred provider in the Southern California region for over 20 years partnering with local government agencies and managed care companies to offer personalized, integrated care to community members of all ages, ethnicities, and cultural backgrounds.
You will find that we have several openings ranging from administrative to clinical positions in a variety of service areas and settings in Southern California.
Join one of our Pathways companies, Pathways Community Services (PCS) and/or College Community Services (CCS) and experience it for yourself!
We have over 30 outpatient behavioral health locations nestled throughout our communities located in Kern County, Los Angeles County, Orange County, and San Diego County.

Pathways is seeking an innovative and purpose driven individual to join our team as a Office Assistant for our CalWORKS program.
Program: CalWORKs helps participants remove Mental Health and/or substance abuse "barriers" to employment to aid the progress of moving from welfare to active participation in employment activities.
CCS-CalWORKs has been providing these much needed Mental Health and substance abuse services to CalWORKs recipients for the past 16 years. Clinics in Anaheim, Santa Ana and Westminster offer services to Orange County residents at multiple locations. Participants must be California Welfare recipients with Mental Health and/or substance abuse issues and enrolled in CalWORKs or Cal
- Learn programs.
CCS-CalWORKs provides Evaluation & Assessment Services, Individual & Group Therapy, Crisis Intervention, Case Management, Family Support & Education and Referrals to Community Resources.
CCS-CW Evidenced Based Practice (EBP) Services offered:
EMDR, Seeking Safety and Active Parenting."

Summary

Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed.
ESSENTIAL FUNCTIONS AND

REQUIREMENTS

Answers and directs phone calls and takes messages as appropriate
Greets visitors and directs to appropriate person
Prepares outgoing faxes and distributes incoming faxes
Photocopies a broad range of materials
Schedules meetings and appointments
Types routine correspondence and prepares files as assigned
Maintain and order inventory of order supplies
May pick-up meals for in-house meetings
Assists in new hire set-up process for office or program
Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
Other duties as assigned or necessary to support the program, office and/or the company
Any or all of above duties and responsibilities
Develops and maintains varied tracking reports, contracts and/or agreements
May write own correspondence and prepares correspondence for management
Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
Occasionally assist or handles small office moves (office furniture)
May handle or assist with billing to clients or MediCal and MediCare.
Researches and prepares special projects as assigned
Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
Other duties as assigned or necessary to support the program, office and/or the company
Any or all of the above duties and responsibilities
May assist supervisor or management in the development of the work unit's annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
Recommends changes to internal office procedures and workflow
Other duties as assigned or necessary to support the program, office and/or the company

Knowledge, Skills and

Experience

One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
Intermediate level PC skills required
Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
Ability to effectively prioritize and manage time

QUALIFICATIONS


Education or Equivalent Experience.
High School Diploma or GED with computer or business courses

Pathways is an equal opportunity employer with a commitment to diversity.

View Application

You will be redirected to Pathways of California's preferred application process.

You will be redirected to Pathways of California's preferred application process.

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