Administrative Assistant at Ann & Robert H. Lurie Children's Hospita in Chicago, IL

๐Ÿ“Œ Chicago ๐Ÿท๏ธ Other ๐Ÿ•‘ 2021-05-12
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You will be redirected to Ann & Robert H. Lurie Children's Hospita's preferred application process.

Administrative Assistant Sr - Clinical and Academic - Orthopaedics

Overview The Administrative Assistant Senior is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions.

Responsibilities

Administrative Job Functions:
1. Provides advanced administrative assistance to clinical and/or operational initiatives.
2. Manages calendars and coordinates meetings for leadership/faculty.
3. Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
4. Develops meeting materials, agendas, and meeting notes upon request.
5. Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
6. Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
7. Practices project management; work task breakdowns, prioritization, and scheduling.
8. Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
9. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work. 10. Manages department lists and directories; creates and maintains departmental organization charts. 11. Leads medium to large scale projects and performs other duties inherent to a successful project. 12. Other job functions as assigned. Clinical Job Functions:
1. Partners with clinicians to support a subspecialty program's patients throughout their care pathway. This position will assist in patient onboarding and program specific initiation activities, scheduling initial visits and related testing (when appropriate) and scheduling follow up appointments and procedures as deemed appropriate by the clinical team.
2. Supports the coordination of the subspecialties clinical meetings by creating agendas, taking minutes, identifying administrative tasks to support patient needs.
3. Maintains program-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials.
4. Partners with central scheduling and registration teams to manage the request for service workqueues associated with their subspecialty focus.
5. Coordinates complex patient schedules involving multiple departments and providers, including appointments at affiliate organizations and outreach sites.
6. Function as liaison between patients, families and the clinical team. Assist families in navigating the Lurie system. This could include working in clinic, meeting with families to go over appointment scheduling and follow-up visits and coordinating with ancillary departments.
7. Collaborates with central registration to ensure patients have updated insurance information, prior authorization is initiated in advance of the rendered service, and referrals are obtained, if appropriate.
8. Other job functions as assigned.

Qualifications

1. Bachelor's Degree preferred; minimum of 3+ years in a comparable role preferred. Hospital or physician office experience preferred.
2. Excellent written and verbal communication skills, self-motivated and professional.
3. Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
4. Ability to work independently and complete tasks with accuracy and minimal direction.
5. Proficient in Microsoft Word, Excel and Power.
Point; advanced proficiency in Outlook required.
6. Ability to develop and sustain a professional relationship with staff and all levels of leadership.
7. Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

View Application

You will be redirected to Ann & Robert H. Lurie Children's Hospita's preferred application process.

You will be redirected to Ann & Robert H. Lurie Children's Hospita's preferred application process.

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